- About the Conference
- Online Conference Experience
- Scientific Information
- Registration and About NY
IF you are a presenter, speaker and/or chair of a live session, you will be required to follow the steps outlined below in order to be prepared for your session.
MAKE SURE TO PREPARE YOUR PRESENTATION FOR THE LIVE SESSION BEFORE THE CONFERENCE DATES.
The live presentations will not be collected ahead of the conference, and you’ll be asked to share your presentation on screen at the time of your session. Therefore, you can complete and finalize your power point presentation at anytime before the conference dates.
All live sessions of the ISEE 2020 Virtual Conference will be organized similarly and allocate 90 (some or shorter i.e. 60) minutes within the assigned time slot:
– A brief introduction introducing the session theme to be delivered by the chair(s)
– Presentation by each presenter
– Q&A session
The time allocated for each presentation and the Q&A session depends on the total number of presentations and speakers. Therefore, the time allocated to each presentation by the session chairs may change from session to session.
Please make sure to know how much time has been allocated to your presentation ahead of the time.
It is the responsibility of the session co-chairs to allocate and manage the session time as planned. The live session needs to end on time as other sessions or virtual events begin shortly after. If the session runs over time, the technician will alert the co-chairs & request to kindly to end the session.
TECHNICAL BRIEFING REHEARSAL
To have the co-chairs and speakers familiarize themselves with the virtual platform and its features, rehearsals will be organized for the live sessions ahead of the conference dates. Those rehearsals can take up to 1 hour (usually less).
PREPARATION OF YOUR POWER POINT PRESENTATION
If you are a presenter in s session to deliver a power point presentation, please make sure to complete your presentation before the conference dates. Since the rehearsals will be planned to check solely the technical details, it is not obligatory to use your final presentation for the rehearsal. Therefore, you can complete and finalize your power point presentation anytime before the conference.
Please be informed that there is no presentation template that you would need to use.
BEFORE JOINING A REHEARSAL OR THE LIVE SESSION
1. Before you join a rehearsal or the actual live session at the conference, please make sure that:
a. your headset/headphone with microphone is connected to your computer; this is highly recommended to get the best quality audio:
Alternatively, you can use the internal microphone of your computer (which is not recommended because of lower audio quality).
b. a functional webcam to capture your image that will be displayed at the corner of your presentation. It is fine to use the internal webcams of computers.
c. a stable internet connection with high upload speed. We recommend using wired internet whenever possible. 4G should not be used. You may check your internet speed by performing an Internet speed test online: https://www.speedtest.net/. Your upload speed should ideally be above 8Mbps in order to avoid slow-speed issues.
d. a quiet environment surrounding you to avoid any sound interferes to the session (e.g. barking dog, phone ringing, etc).
e. have a well-placed lighting source. We recommend you place a light such that it lights up your whole face in order to avoid your face being partially or wholly in darkness during your presentation.
f. your background is tidy and nice.
g. your power point presentation is ready and open at your computer.
Both rehearsal and the actual live sessions will take place over zoom.
The program coordinators of the conference will send you a zoom link to join the live session.