We are looking forward to seeing all the great science you have been doing over the past year. It is unfortunate that it will not happen in person, but we continue to work on putting together a great virtual conference!
Towards this end, we have developed a new “virtual poster” template also integrated a few tools that we believe will aid in communicating your science via a poster delivered virtually.
1. E-POSTER TEMPLATE
Click HERE to download the new ISEE 2021 virtual poster template.
This virtual poster template is designed to function better with the virtual poster presentation format by altering the layout into a linear flow that allows viewers to scroll through each section of your e-poster easily. This format is not required but is encouraged as it should improve viewing of posters on a computer screen. The template is modifiable. We encourage you not to change its width (15 inches), however, you may lengthen it (as these will not be printed) if you need to have additional space.
2. E-POSTER VIEWING GROUPS
E-posters have been assigned to e-poster viewing groups (PVGs) that are scheduled in the ISEE 2021 program.
PVGs have been created for presenters and attendees to be able to easily communicate about specific e-posters. PVGs consist of 2 components:
- The first 30 minutes of the assigned time slot where presenters are present in the e-poster gallery to respond to the written questions that might come from the attendees regarding their e-poster.
- The next 30 minutes of the assigned time presenters and attendees are welcomed to join the poster viewing group chats where e-poster presenters in the certain viewing group would gather to discuss their studies and findings. The attendees are also welcomed to participate in those discussions.
3. E-POSTER UPLOAD
You are kindly requested to upload your e-Poster following below instructions no later than August 13, 2021.
The system enables you to upload the following information:
- E-poster in pdf format (mandatory)
- Thumbnail of your poster as .png or .jpg file to be displayed as the icon on the E-Poster Gallery (optional)
- 2 minutes video about your e-poster in mp4 format or providing your video URL link (optional)
- Your personal zoom link or any other video conferencing system (optional)
How to upload your e-poster?
Enter the e-poster upload system with your user name and password that has been sent to your email.
When in the system click on the E-Poster amongst the list of your e-posters and follow the steps below:
Step 1: Prepare your E-Poster accordingly with the template provided. Then please convert (or save) it as a PDF file.
Step 2: Poster upload & Availability information:
- Click on the "pencil" icon under E-Poster and choose your PDF to upload it from your local disk.
- If you accept that other delegates would be allowed to download your E-Poster, please click "allow poster download"
- Please upload a thumbnail of your poster as a PNG or JPG file which will be displayed as the icon on the E-Poster Gallery.
- Enter your zoom link or any other video conferencing system that you would like to use for meeting up with conference participants to have a video communication about your E-Poster.
- Add your available date/time information for meeting the participants through the video conference link you have provided. Make sure to enter your time zone with (GMT+.. or GMT-...) format while entering your availability in order to allow all participants to calculate the timing according to their own time zones. If you do not mention any timing, it would most probably be understood as US Eastern Time.
- Click on Save and close poster upload section.
Step 3: Video upload:
- You may upload .mp4 video files to describe your research. These video files must not exceed 2 minutes.
- Please click the pencil icon under Videos.
- Choose your adding method as "Local" or "Vimeo".
Local: You should add the URL from your own Youtube or Vimeo account as shown with the following formats: https://www.youtube.com/embed/dQw4w9WgXcQ or https://player.vimeo.com/video/474297515.
Vimeo: You should upload an mp4 file from your local disk and we will upload it on your behalf to the Vimeo account on the server.
- Type your Video name (as you want it to be displayed to the participants).
- If you have selected "Local", enter your URL. If you have selected "Vimeo", choose the video file from your local disk and click Upload.
- Then click on Save and close the video upload section.
Step 4: Congratulations!
You are Done!
